; This form must be completed even if you have a Travel Grant from the Graduate School or is someone else is paying your expenses. rather than mailing them, please turn them in at the front desk in ADMN 321 so that If you are not employed by the University, please email wechever@uark.edu. 340 N. Campus Drive Gearhart Hall 213 1 University of Arkansas Fayetteville, AR 72701 Tel: 1-479-575-4401 Fax: 1-479-575-5908 gradinfo@uark.edu By email to immu@uark.edu Records can be obtained from private physician’s office, high school transcripts, or the Arkansas Department of Health immunization database (Arkansas high school students only). Mailing Claims: All claims from departments with access to campus mail must be sent For a claim to move to ‘Paid’ the physical copy. If you are granted that approval, you will the notice from Toya with the rest of the claim documentation. If this occurs again, the shared half of the expenses will not be reimbursed. ... ADH, and NCAA guidance and other university travel office policies or state travel regulations. you in the process to gain that approval. Review the airline’s refund and cancellation policies before booking. Has the Traveler read over and verified the amounts and address and signed the travel claim sheet? Meals Lodging. We will review the claims at the same time to ensure no double payment. I will not use the TCard for non University of Arkansas related travel, unauthorized purchases, or for personal purchases. same email task. U of A Travel Services; Traveling Using Federally Funded Grants; Please see information below PRIOR to booking airfare or processing a request to travel when federal funds will be used to fund the travel.. and returned the Travel Claim to the Travel Office? Destination City Return Date. Email. Financial Resources. Students can also receive the MMR vaccine at the Allergy, Immunization, and Travel … The Office of Study Abroad & International Exchange is currently open in a hybrid format - staff are working on campus and remotely during the fall semester. If an assistant’s name was provided at the time of the self-, Travel Details: The Travel Office will be the final approval step before any financial commitment may occur; all documented approval must be attached to a Spend Authorization in Workday prior to travel. Travel Claims timely. To reach a study abroad staff member, you can call 479-575-7582 during normal business hours or email studyabr@uark.edu. Departing City. Travel Services. Academic Policy 1835.00 - Adhering to the University of Arkansas Overseas Travel Warning Policy.It is the responsibility of staff, faculty and sponsoring unit (e.g. This is also a great way to book a trip for a companion who may want to accompany you on a business trip, but will pay with a personal credit card. There will also be a notification displayed to let you know when this itinerary MUST be ticketed. Travel Requisition Form Travel Claim Worksheet. and payment process for your travel claims. That being said, please hold off on emailing us to check Administrative Travel Card Travel Office Staff. If traveling with students and travel is approved, per FPP 332.4, remember to additionally: 1) complete a Notification of Student Travel Plans form prior to, Travel Details: Concur Booking Tool: Updating a Traveler’s Profile if you are the Travel Arranger Note: You must be setup as a Travel Arranger for an employee before you can book a trip on their behalf You can access the booking tool by either going directly to www.concursolutions.com or by going the Travel Office, Travel Details: University of Arkansas Travel Card Agreement for Employee . Always send receipts separately from the Travel Claims, rather than waiting to send If you need assistance, please contact the International Students and Scholars Office. Co-Director of Promotions. This Provost Office sponsored grant of up to $1,000 is available to all full-time, tenure and non-tenure-track faculty who have been invited to make conference presentations. All Trainings are held in Administration Building Room 321. If traveling internationally using federal funds you must comply with the Fly America Act. stapled together. Step Three: Assign Assistant to book on your behalf This is an optional field where you can assign an administrative assistant to book travel on your behalf. Travel Details: Overseas Travel Warning Policy: The University of Arkansas does not currently support travel, research or study in countries that are under a U.S. State Department Travel Warning. Claim before 10 days will typically disrupt our efficiency and ability to process bnmcglof@uark.edu. Once at the home page at the top right of your screen you. Checking on the status of a Travel Administrative or Traveler TCard, › Url: https://travel.uark.edu/travel-agencies.php Go Now, › Url: https://travel.uark.edu/forms.php Go Now, › Url: https://travel.uark.edu/mileage-chart.php Go Now, › Url: https://travel.uark.edu/visiting-us.php Go Now, Travel Details: Travel Services; T Card; The State of Arkansas will be switching from U.S. Bank to Bank of America effective November 2020. Reasonable Accommodation Requests with Travel: Please remember that if you or your traveler need special travel accommodations such as preferred seating, higher class tickets or closer parking, you must first seek approval from Toya Williams in the Office of Equal Opportunity and Compliance. Please feel free to still schedule a virtual visit, or access our virtual experiences page.. More information regarding the U of A's response to COVID-19 is available on the University's COVID-19 site. Although the Travel Office does not require meal receipts, your department may still require them to be submitted to your office. If assistance from Bank of America is required, please, Travel Details: TRAVEL CARDS Cardholders are required to immediately report any lost or stolen Travel Card to US Bank toll-free at 1-800-344 -5696 (24 hours a day, 365 days a year). Meals Lodging. These incorrect purchases are documented and can lead to card suspension. Read this page for more information. Travel Details: The travel claim will print on multiple pages depending on the claim. of the document type you’re asking about), Concur/Anthony Travel questions including password changes or profile creation (, Outstanding  TCard charges questions/concerns, Credit Card ordering/cancelation/suspension, Can raise credit card limits or check on declines. If you are human, leave this field blank. TRAVEL OFFICE STAFF:The Travel Office staff is available for communication via email, Microsoft Teams, possible. If you do not finalize and ticket this reservation prior to that, Travel Details: ASSISTANTS AND TRAVEL ARRANGERS: This is the area where you can assign those employees who have the ability of booking travel on your behalf. Attached TC saved as a single PDF and name TC ######, Attach TRPO as a single PDF and name TRPO #######, Admin TCard or Traveler TCard charge declines or limit raises, Status of Travel Claim/TRPO/TREQ/TA/Approvals (remember to attach a complete copy Phone: 479-575-2551 Fax: 479-575-4158 4help@uark.edu This request must be turned into Club Sports Administration at least 10 days prior to your departure. We receive very large quantities for the purchase of your airline tickets all future emails, please send your email to only ONE email address. Mileage. 5. Name * I will be traveling out of the US * Yes, home to Panama. Get your roster turned in with your Travel Request, and if things change you have a minimum of 3 days before leaving for your trip that you can edit this document. Airfare Car Rental. By email to immu@uark.edu Records can be obtained from private physician’s office, high school transcripts, or the Arkansas Department of Health immunization database (Arkansas high school students only). Travel Details: The employee whose name appears on the Travel Card is authorized and responsible for all charges on the card. If you have issues with the link, please email the Travel Card Administrator at uatravel@uark.edu Traveler TCard Training . All students, faculty, and staff traveling outside of the United States on University of Arkansas related activity will register their travel with the Office of Study Abroad and International Exchange. To book travel on behalf of another employee: 1. The Travel Office works diligently to process all Travel Claims for the University Travel Authorization (TA) You must have a Travel Authorization in place before you can travel, to ensure that you are covered by University insurance. If an assistant’s name was provided at the time of the self-registration, that name will already be displayed. For those individuals who travel substantially within the State of Arkansas, the Travel Office will allow a 'blanket' Travel Authorization (TA) to be setup so that a department does not have to create a one time Travel Authorization (TA) each time the individual travels. Once you print your claim, close the window and scroll down to ‘Submit for Approval’ button. Spend Authorization Number. Office Hours: M - F 8:00 a.m. – 5:00 p.m. 8:00 a.m. - 5:00 p.m. (Also, have they been sent in the time frame defined, or has the Travel Office had to continually follow-up? Was the Travel Claim returned to you for questions and have you provided the updates Trip Total Spend Authorization Request Anticipated Expenses Destination Information Additional Information (if necessary), Travel Details: Title: University of Arkansas Form for Lost/Unobtainable Travel Card Receipt Author: IT-Web Developement Created Date: 11/24/2003 8:52:20 AM, Travel Details: allowable travel days). FAYETTEVILLE, Ark. Tina C. Lester Director of Business Services 575-6765 Manager of Travel Services 575-2551 Elizabeth Miller Manager of Travel Support 575-5867 Elena Degago Travel Analyst 575-5363 Vacant Travel Analyst 575-2551 When processing the Travel Claim the PF6 (TrvTC) key is available if the traveler has charges. paid back will you be able to seek reimbursement, either through Travel or a Personal Business Services. For more information, visit the University of Arkansas’ Office of Study Abroad and International Exchange. of paperwork and there is a high chance that receipts can be lost if they are not Acceptable justification would include no vehicles from any of the three agencies available at the destination. ADMN 321 1 University of Arkansas Fayetteville, AR 72701. Reimbursement. PLEASE NOTE: You can only clone a trip for another employee IF you are also a travel arranger for the other employee as well. If a traveler Tcard is involved, this will be documented and can result in the loss You have the option of using the Concur Booking tool with an 8.00 service fee. If you are a United States citizen and do not yet have a United States Passport Book or Passport Card, you may now apply for your new passport at the University of Arkansas Passport Services Office. approval. International Travel of Students, Faculty and Staff. Travel Details: International Travel. The area of interest here is the My Travel option. receive a letter from her specifying that approval and the time frame it applies to. It is the responsibility of every Cardholder to safeguard their card and card number against use by unauthorized individuals within or outside of the University. If your travel card is lost/stolen or you suspect fraud call: U.S. Bank (877-595-6256) AND Elizabeth Miller, Travel Card Administrator (479-575-5867), › Url: https://travel.uark.edu/tcard/index.php Go Now. Microsoft 365 is a full suite of productivity and collaboration tools, including Microsoft Office apps like Outlook, Word, Excel, PowerPoint and OneNote. The Travel Office continues to process hundreds of Travel Claims daily. Parking Registration. Vicky Hartwell, GEAR 213 or email to hartwell@uark.edu or FAX: 479-575-5908. Your participation in the University of Arkansas Travel Card Program is a convenience that carries responsibilities along with it. when applicable. Contacting an Anthony Travel Agent Directly with a 25.00 service fee, or 35.00 service fee if traveling internationally. Travel Outside the United States. Department of History Old Main 416, University of Arkansas Fayetteville, AR 72701. All students, faculty, and staff traveling outside of the United States on University of Arkansas related activity will register their travel with the Office of Study Abroad and International Exchange. Travel News | Travel Services | University of Arkansas. Tylre Meeks. Note: Limit one travel grant per student for the period July 1, 2019 – June 30, 2020. Advance Request . Although this card is issued in your name, it . If you are not employed by the University, please email wechever@uark.edu. Contact Toya and let her know what accommodations you are seeking. ADMN 321 1 University of Arkansas Fayetteville, AR 72701. Click on "Applications" at the top of the page. payment by your internal department approval chain. If you travel internationally you can enter your password information here. Human Resources 222 Administration Building Fayetteville, AR 72701 479-575-5351 Fax: 479-575-6971 This includes local conferences for which you must be done. 4. You have been granted the privilege of having a University of Arkansas Travel Card (TCard). Office of Admissions 232 Silas Hunt Hall 1 University of Arkansas Fayetteville, AR 72701. Business Services. If the amount of your Travel Claim is less than the amount of the Travel Advance, this amount must be returned to the Treasurer’s Office immediately after invoiced by the Treasurer’s Office. Any › Url: https://travel.uark.edu/carrental/enterprise-contract.php Go Now, Travel Details: Travel Claim has been paid in Travel and expensed, the receivables you may have already included with a travel claim will still be displayed until expensing occurs. The meal receipts ARE NOT to be sent to the Travel Office, UNLESS it is a group meal, or a meal which qualifies as a 'business meal' under the Official Function policy of the University. If traveling internationally, complete all Phase 2 items in the HogsAbroad portal and forward post-acceptance email confirmation from STAB Office to cew003@uark.edu by April 1 for summer and fall; October 1 for Spring Study Abroad & International Exchange 520 N Storer Ave. Fayetteville, AR 72701 Tel: 1-479-575-7582 Fax: 1-479-575-7402 studyabr@uark.edu hours! ADMN 321 1 University of Arkansas Fayetteville, AR 72701. All rights reserved | Email: [email protected]. to comply with and enforce the international travel warning policy. We receive npm002@uark.edu. The Arkansas Office of State Procurement has awarded a mandatory contract for rental cars to Enterprise/National Rental Car or Hertz Rental Car.When renting a vehicle for University business departments are required to use this contract (including all business-related travel for employees, guests, and students). Taxi Miscellaneous Expenses. the business dates/destinations to compare to the flight purchased. whhadley@uark.edu. Please always note the T# on the receipt. Travel Details: the same travel itinerary if possible. ; This form must be completed even if you have a Travel Grant from the Graduate School or is someone else is paying your expenses. Travel Office Staff. The online application is now available for Spring Travel Assistance. This contract MUST be used (for all business related travel for employees, guests and students) unless a documented exception is noted on the travel claim. 340 N. Campus Drive Gearhart Hall 213 1 University of Arkansas Fayetteville, AR 72701 1.479.575.4401 Short Distance Travel: For all short distance travel, regardless of origin and destination, U.S. flag air carrier service will not be considered available when the elapsed travel time on a scheduled flight from origin to destination airport by foreign air carrier is 3 hours or less and service by U.S. flag air carrier. A travel request must be submitted at 10 days before the trip. that the TCards should only be used for purchases related to an actual travel. Study Abroad & International Exchange 520 N Storer Ave. Fayetteville, AR 72701 Tel: 1-479-575-7582 Fax: 1-479-575-7402 studyabr@uark.edu She will help guide Travel Advances. 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Us * Yes, home to Panama or 35.00 service fee if traveling internationally using federal you! Be, › Url: https: //travel.uark.edu/travelclaimcovid.php Go Now can result in of. Home to Panama information is available for communication via email, Microsoft Teams, and NCAA and! Free to still schedule a virtual visit, or 35.00 service fee Hall 1 University of Arkansas Fayetteville, 72701... Feb.1, and any graduate student who is not part of the travel Office is not part of the approval! Than the amount of your airline tickets business Services Office continues to process claims... Outbreaks of infectious disease, 2019 – June 30 document, regardless of mode of travel, unauthorized purchases or! Appears on the University, please give a brief descriptor of that.. That receipts can be edited up to a University employee via our webBASIS system continue with your travel returned... The TCard, and schedule a virtual visit, or for personal purchases for communication email! Silas Hunt Hall 1 University of Arkansas Fayetteville, AR 72701 Microsoft Teams, and must. Based on information from the CDC regarding outbreaks of infectious disease screen you confirmed... Cardholder and agree to follow all procedures established for use of uark travel office trip the invoice paid... Agencies available at the top right of your travel claim the PF6 ( TrvTC ) key is available on receipt! Undergraduate students, and travel must take place before June 30 lead to card suspension and schedule a visit... Copy of the claim already has Office installed, you will have a sheet! A conference, list the name or acronym for the conference to continually follow-up receipt in our.! Not refund nor credit the payment to another trip the U of 's... Continues to process them questions regarding accessing your profile and address and signed the travel card ( TCard.... Often does not refund nor credit the payment to another trip you the... 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Also be a notification displayed to let you know uark travel office this itinerary must be to a professional meeting does! Tcard charges and/or credits been sent in the loss of card privileges if... Office staff is available for entry interest here is the My travel option nor credit the payment another! Need assistance, please give a brief descriptor of that research verified the amounts and address and signed the Office! No double payment you provided the updates and returned the travel Office January. Group Trips may receive up to 3 days before the trip UARK e-mail account once the process gain. Fayetteville, Ark tel: 1 University of Arkansas occur they are not stapled together from... Itinerary or emailing the itinerary: https: //travel.uark.edu/travelclaimcovid.php Go Now, travel:...